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3rd Party Solutions

3rd Party Meeting, Incentive, Conference & Event Management Companies

No matter what type of 3rd party company you work for, we have a solution that will save you and your clients time and money and eliminate risk. In addition, signing on your clients generates annual commission revenue for your company. 

We work with all types of 3rd Party Companies

  1. Association Management Companies (AMC)

  2. Professional Congress Organizers (PCO)

  3. Meeting & Incentive Travel Companies

  4. Independent Meeting Planners

  5. Marketing/Advertising Agencies that plan meetings & events

  6. Corporate Travel Agencies that plan meetings & events


We work with all types of financial arrangements

  1. Management fee & your client pays all vendors directly

  2. Management fee & 3rd party pays all vendors

  3. Markup on costs (fixed or variable percentage) & 3rd party pays all vendors


Key Services

1) Single Vendor Payment Solution

2) Foreign Currency Budget Protection

3) Advance Deposit Escrow

4) VAT tax recovery for out-of-country programs

5) Event insurance​

How do 3rd Party Companies work with Meeting Escrow?


  1. If there is interest in working with Meeting Escrow, typically the senior company leadership, in consultation with legal/financial, decides to sign on as a client (and pay the annual fee) and / or introduce the company's clients who sign on (and pay the annual fee) or a mix of both.

  2. Once Meeting Escrow is approved as a vendor of record, we open a main trust account for receipt of funds from the 3rd Party, and separate trust accounts for each of your clients and each of their programs.  Program trust accounts can be set up in 20 different currencies so that funds can be exchanged and held in the correct currency, eliminating risk to your client's budget due to exchange rate fluctuations.

  3. Meeting Escrow is introduced to vendors (hotels, DMCs, and other providers) at the RFP stage with the stipulation that you would like all advance deposits held in escrow until the program begins. This reduces risk. 

  4. Meeting Escrow pays all vendors on your (or your clients) behalf from the trust accounts set up for their respective programs.

  5. Meeting Escrow can also coordinate VAT tax recovery, obtain completed foreign vendor tax forms (example W-8BEN forms for US companies working with hotels and other vendors out of the country), and provide event insurance recommendations. These services are provided on a complimentary basis.



There is no charge to sign-up with no long term contract  We get you onboarded quickly (due diligence, banking documentation) so you're ready to leverage our solutions at anytime.  Clients pay a USD $195 monthly trust account fee for each client trust account and vendor escrow trust account that we are managing.  Clients pay a 1.99% one-time fee when funds are deposited in trust with Meeting Escrow, There is no charge to withdraw funds at anytime.  Prices are subject to applicable taxes.  Exceptions may apply.

There are agency pricing options where the end-user client can pay or the agency pays entirely or a hybrid approach.  Please contact us to learn more.

Request a quote



Are Meeting Escrow Fees Commissionable?


Yes, any referral you provide that leads to any organization (whether your client or not) signing on with Meeting Escrow generates a 3-year trailing commission on their annual fee at no cost to the client.



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