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Association Solutions

Meeting Escrow eliminates financial risk for your association

All professional associations, societies and institutes can benefit from some or all of Meeting Escrow's secure payment solutions.


To fully benefit from our advance deposit escrow solution, organisations should have strong cash flow and or cash reserves and organize events nationally or internationally.

Key Services

1) Single Vendor Payment Solution

2) Foreign Currency Budget Protection

3) Advance Deposit Escrow

4) VAT tax recovery for out-of-country programs

5) Event insurance​

How do Associations work with Meeting Escrow?


  1. If there is interest in working with Meeting Escrow, typically the CEO / Executive Director or other senior leader will introduce Meeting Escrow to the Director of Finance or other senior legal/finance leader for review and approval. 

  2. Once Meeting Escrow is approved as a vendor of record, we open a main trust account for receipt of funds from your organization, and separate trust accounts for each program (convention, congress, meeting). Program trust accounts can be set up in 20 different currencies so that funds can be exchanged and held in the correct currency so there is no risk to your budget.

  3. Meeting Escrow is introduced to vendors (DMOs, hotels, DMCs, and other providers) at the RFP stage with the stipulation that you would like all advance deposits held in escrow until the program begins. This reduces risk. 

  4. Meeting Escrow pays all vendors on your behalf from the trust accounts set up for the respective programs.

  5. Meeting Escrow can also coordinate VAT tax recovery, complete foreign vendor tax forms (example W-8BEN forms for US associations working with hotels and other vendors out of the country), and provide event insurance recommendations. These services are provided on a complimentary basis.



There is no charge to sign-up with no long term contract  We get you onboarded quickly (due diligence, banking documentation) so you're ready to leverage our solutions at anytime.  Clients pay a USD $195 monthly trust account fee for each client trust account and vendor escrow trust account that we are managing.  Clients pay a 1.99% one-time fee when funds are deposited in trust with Meeting Escrow, There is no charge to withdraw funds at anytime.  Prices are subject to applicable taxes.  Exceptions may apply.

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